About the Company

TechWorld with Nana, part of nnSoftware GmbH, is a fast-growing e-learning company specializing in Cloud and DevOps education, built around a strong personal brand. With over 1.4M+ YouTube subscribers and 255,000+ LinkedIn followers, we are one of the most recognized brands in modern tech education. We collaborate with startups worldwide -- particularly in Silicon Valley -- as well as global technology leaders such as Amazon and Microsoft.

Our team is small and highly international, consisting of two Co-CEOs and a network of freelancers. Our culture is open, communicative, and collaborative. We value initiative, ownership, reliability, and clear communication.

Executive Assistant / Allrounder (English & German required) (Part-Time, 25h/week)

Remote (Austria) | Close Proximity to Vienna Required

The Role

We are looking for a highly organized Executive Assistant who is excited to work closely with the Founders and support the day-to-day operations of a growing company.

In this role, you will help keep things running smoothly behind the scenes -- coordinating schedules, organizing information, and supporting communication and execution across the team.

This is a 25-hour per week position, primarily remote, with flexible scheduling. Occasional in-person meetings in Vienna are required.

We're looking for someone who takes ownership of their tasks, communicates proactively, and feels comfortable in a dynamic environment where priorities may shift from time to time. You should be eager to learn, grow, and gradually take on more responsibility.

Responsibilities

• You will work closely with the CEOs:
• Managing and organizing the CEO's calendar and priorities
• Coordinating meetings, travel, and external appointments
• Acting as a point of contact between leadership, partners, and team members
• Supporting speaking engagements, interviews, and public appearances
• Helping document and improve internal workflows
• Communicating with international partners, freelancers, and advisors
• Handling various administrative and operational tasks as they arise
• Over time, you'll also be encouraged to identify small inefficiencies and suggest improvements.

In this role, you'll gain insight into:

• How priorities are set at leadership level
• How brand and growth initiatives are coordinated
• How international partners collaborate
• How structured execution supports company growthYour Profile

You have around 1-3 years of professional experience (assistant, coordination, operations, hospitality, or similar). The exact title matters less than your mindset and reliability.

You:

• Are naturally organized and detail-oriented
• Learn new tools and processes quickly
• Enjoy bringing structure to fast-moving environments
• Take ownership of your work and follow through
• Communicate clearly and professionally (English & German required)
• Are comfortable using digital tools (Google Workspace, Asana, Notion, etc.)
• Appreciate flexibility but understand the importance of reliability
• Feel comfortable communicating in both English and German. Your German does not need to be perfect, but you should be able to handle professional communication independently.

This role is ideal for someone who enjoys being the organizational backbone of a company and prefers meaningful responsibility over rigid corporate structures.

What We Offer

• Direct access to founders & fast learning curve
  You'll work closely with the CEOs and gain insight into real decision-making, partnerships, and growth strategy. This is a unique opportunity to learn how a digital brand scales from the inside.
• Flexible work setup (25h/week)
  Flexible working hours and primarily remote work allow you to structure your week independently. Occasional in-person meetings in Vienna ensure alignment and team connection (therefore proximity to Vienna is required).
• International exposure
  You'll collaborate with a global community of customers, partners, and technology companies within a fast-growing international education brand.
• A culture of trust and ownership
  We value initiative, reliability, and clear communication. If you enjoy working independently while being part of a supportive team, you'll feel at home here.

Salary

The actual minimum salary is 27,900 EUR gross per year (on a 38.5-hour basis), the actual salary depends on your qualifications and experience. The salary is paid 14 times per year.

Overtime

Any accrued overtime is compensated in the form of time off.

To apply, please send your CV and cover letter via the Smart Application function on Karriere.at.

We especially value applications that include a thoughtful, role-specific cover letter, as it helps us better understand your motivation and fit. Please also indicate your earliest possible start date / availability in your application.

About this job

Employment type: Part Time (Permanent employment)

Salary: from 27,900 EUR yearly

Seniority level: Professional Experience

Work model: Hybrid

Place of work: Wien

Field of work: Administrative Support, Secretarial, Office Management

Unfilled vacancies: 1 vacancy unfilled for this position

About the company

Employer: nnSoftware GmbH

Number of employees: 1 - 10 employees

Locations: Wien

Details about this job

Part Time (Permanent employment)

• Monday to Friday
• 25 - 30 hours

Place of work

• Wien

Must-have skills

• Calendar Management
• Travel Coordination
• Document Preparation
• Microsoft Office

Nice-to-have skills

• Filing Systems

Required languages

• German C2
• English C2

Benefits

• Company laptop
• Home office
• Flexible working hours

All infos regarding your application

Required application documents:

• Résumé
• Cover letter

Contact person

Nana Janashia