We are an international real estate and private equity company and are in the process of setting up our new office in Vienna which will serve as a key hub for our international investment activity across Europe

Office Manager/Assistant

Your responsibilities include

• Responsible for overall office management, offering administrative support for the executive leadership
• Schedule and coordinate meetings, appointments and travel arrangements
• Facility and office inventory management (including media technology, telephones, furniture, security systems)
• Management of office rental and utility agreements
• Organise onboarding programs for new employees
• Support cross-border document management and communication flows

This is your profile

• You have completed commercial or business administration training and ideally have experience in a comparable position.
• You have a strong affinity for process optimization.
• You have excellent written and spoken English skills and some fluency in German. Hungarian is advantageous but not a must.
• You enjoy working for the local unit of a global organization.
• You are confident in using common office applications.
• You work in a highly structured manner, and you can manage multiple tasks simultaneously.
• Initiative and team spirit, as well as loyalty and reliability, are also a given.
• Strong empathy, intercultural communication skills, and high motivation complete your profile.

Offer

• Part-time 25-30 hours/week (permanent position)
• Workplace: 1010 Vienna

Salary

The actual minimum salary is 2,500 EUR gross per month (on a 40-hour basis), the actual salary depends on your qualifications and experience. The salary is paid 14 times per year.

We look forward to receiving your comprehensive application (cover letter and CV) including your earliest possible start date and salary expectations.

About this job

Employment type

Part Time (Permanent employment)

Salary

from 2,500 EUR monthly

Seniority level

Professional Experience

Place of work

Wien 1. Bezirk (Innere Stadt)

Field of work

Administrative Support, Secretarial, Office Management

Unfilled vacancies

1 vacancy unfilled for this position

About the company

Employer

Indotek Management AT GmbH

Number of employees

501 - 2500 employees

Locations

Wien

Details about this job

Part Time (Permanent employment)

• Monday to Friday
• 25 - 30 hours

Place of work

• Wien 1. Bezirk (Innere Stadt)

Must-have skills

• Microsoft Office
• Scheduling
• Office Administration

Required languages

• English C1
• German B2

Nice-to-have languages

• Hungarian B1

All infos regarding your application

Required application documents:

• Résumé
• Cover letter

Contact person

Dóra Balázs
Recruitment Team Leader